{"id":345,"date":"2009-01-14T03:47:36","date_gmt":"2009-01-14T10:47:36","guid":{"rendered":"http:\/\/www.itegritygroup.com\/seo-web-development-blog\/?p=345"},"modified":"2011-01-09T01:19:35","modified_gmt":"2011-01-09T09:19:35","slug":"email-setup-microsoft-outlook","status":"publish","type":"post","link":"https:\/\/www.itegritygroup.com\/email-setup-microsoft-outlook\/","title":{"rendered":"Add Email Addresses From Your Website Domain to Outlook"},"content":{"rendered":"
Do you want to use an email address with the domain name of your website in the address like, my-name@my-website.com<\/a>? Would you like to use Microsoft Outlook to view and manage your emails? Setting up your email accounts for your website usually involves two main steps, 1) setting up your email accounts with your website hosting company and 2) setting up Outlook to connect to your hosted email account and download the messages to your computer. <\/span><\/p>\n The first step is to get your email address(es) setup with your website hosting company.\u00a0 If you’ve already accomplished this please skip ahead to “Configuring Outlook”.<\/span><\/p>\n The first step is to log in to your website hosting service account. Unfortunately, each website hosting company has a different interface for managing your account and the procedure you\u2019ll need to follow to get your email up and running can varies widely. If you have trouble navigating your host’s website, the best thing to do is to either call your hosting company and ask for help or use their online help files for direction. <\/span><\/p>\n Because GoDaddy is the most popular hosting service today, I\u2019ll provide a quick tutorial on how to set up your email using their website.<\/span><\/p>\n Use your internet browser to navigate to http:\/\/www.godaddy.com<\/a>. Next, log in to the website with either your account number or user name with password. In the top navigation of the site, click on “Email” and then in the drop down choose “My Email Account”. A new sub-window will appear within the page with your email account plan options. <\/span><\/p>\n If you don’t already have an active email account, use a credit to create a new account. Don’t worry if this process seems a bit confusing; GoDaddy’s email account setup isn’t very intuitive. One thing to keep in mind is their are two common types of email accounts GoDaddy provides you with a standard hosting account: personal email for a single email address and a 100 email address pack. If you unintentionally choose the single email setup, you can always go back and use another credit to add a 100 pack.<\/span><\/p>\n At this point you’ll want to click on “Manage Account” which will take you to your email account control panel.<\/span><\/p>\n <\/a><\/span><\/p>\n Once in the email control panel, click on the “add” button to create a new email address. Repeat this step for each email address you want to add.<\/span><\/p>\n <\/a><\/span><\/p>\n During this process on the individual email account setup screen, you’ll notice a check box that says “Make Catchall Account”. By checking this box, you’ll make that email address the default account that receives all email sent to “any-email-address@your-domain.com”. In other words, any email directed to an email address on your domain that doesn’t have an existing address set up, will get sent to the “Catch All<\/em> Account”. A Catchall account can be useful because a potential client may mistakingly enter in an invalid email address @your-domain.com thinking you received it when otherwise you wouldn’t have. The downside is, you’ll receive more junk mail because the Catchall email account will receive all email sent to any email address directed toward your domain that isn’t valid. If you’re not receiving a lot of junk mail, it’s a good idea to set the Catchall, but if you find your inbox becoming overwhelmed with spam, then it may be time to turn it off.<\/span><\/p>\n Anther setting to note is your mail box size. Some hosts like GoDaddy set the mailbox size default value very low, for example, 10mb. If you’re setting up a large number of email accounts and your host provides limited email account space size, you’ll need to leave yourself enough space to divide up amongst all your email accounts. If you only have a few to setup, you’ll want to increase the size. 50mb to 100mb per account is a good size to be safe.<\/span><\/p>\n <\/a><\/span><\/p>\n After you’ve finished adding your new email accounts, log out of\u00a0 GoDaddy and start up Outlook. <\/span><\/p>\n In the main menu at the top of the Outlook screen, go to Tools–>Account Settings. A new window will popup with some options. With the “E-Mail” tab active, click on “new” the icon. <\/span><\/p>\n <\/a><\/span><\/p>\n Another new window will appear prompting you to enter information about how Outlook will connect to your hosted email account and how it will appear to others receiving email from you.<\/span><\/p>\n User Information: <\/em>Enter your name or other name as you’d like it to appear when sending email from this account.Adding Email Addresses To Your Web Hosting Account<\/h2>\n
\n<\/span><\/p>\nConfiguring Outlook
\n<\/span><\/h2>\n
\nE-Mail Address: <\/em>Enter the email address of the account you are setting up.
\nServer Information: <\/em>You’ll need to obtain this information from your website\/email hosting company. For GoDaddy at the time of this writing, the account type is POP3, incoming mail server: pop.secureserver.net, Outgoing mail server (SMTP): smtpout.secureserver.net.
\nLogon Information: <\/em>The username and password you associated with this account when creating it with your website host. Check the “remember password” box to avoid having to enter your login information everytime Outlook attempts to retrieve your email from your host (by default every 10 minutes!).\u00a0 GoDaddy users should leave the <\/span>“Require logon using Secure Password Authentication (SPA)” box unchecked.
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